SEBIR / Travel agencies and DMCs
You own the client, the group or the program. We support you on the ground - in Poland and across Europe.
For travel agencies, DMCs, conference and training organizers: SEBIR delivers the part that needs local know-how - kosher food, Shabbat, venues, transport coordination and on-site support - under your brand and your program.
First reply usually within 24 hours. We quote exactly the part you need.
Who we work with
Two kinds of partners
A foundation, school or community traveling with its own group? Groups and foundations →
Travel agencies and DMCs
You sell the trip - we handle the kosher kitchen, Shabbat and coordination on site. Or just the kitchen, if that is all you need. We also cook on mountain trips and wherever kosher food is not available locally, in Poland and elsewhere in Europe.
Conferences, trainings and events
Retreats, conferences, trainings, galas: venue, rooms, AV and sound, artists, welcome zone, badges and printing, kosher meals and Shabbat. Our largest Jewish event so far had about 170 guests.
Our rules
How we work with partners
- Your client stays yours - we do not contact your participants about other offers.
- Equipment is tested before every session, not only at set-up.
- Printing, shopping and last-minute requests handled on the spot; our suppliers never discuss prices with your client. Only you get the bill, so you can add your own margin.
- A short daily check-in on what you need today and tomorrow - and we adjust as the program changes.
Recent work
What we have delivered recently
- An international conference - the client came back with the next event.
- A women's retreat with a gala evening.
- Summer camps for an educational organization - it comes back every year.
- A religious hiking group in the mountains: breakfasts, trail lunches packed at breakfast, hot meat dinners and a full Shabbat.
Anonymous examples - no names, places or dates, for the safety of the groups.
Planning
This is how we plan a stay
We run every stay with the organizer in one shared spreadsheet. Here are some of its sheets.
| Time | What | Who | Notes |
|---|---|---|---|
| 7:00 | Shacharit | group | ground-floor hall |
| 7:45 | Breakfast, packing lunches | kitchen | |
| 9:00 | Shorter route | group guide | back by 14:00 at the latest |
| 13:30 | Back at the venue | coordinator | coach waiting from 13:15 |
| 15:00 | Platas and urns on, eruv checked | kitchen, mashgiach | before Shabbat |
| 17:31 | Candle lighting | group | time for the place of stay |
| 18:00 | Kabbalat Shabbat | group | |
| 19:00 | Shabbat dinner | kitchen | |
| Day | Time | Run | People | Vehicle | Status |
|---|---|---|---|---|---|
| Mon | 10:40 | airport - venue (arrivals 10:00-12:00) | 26 | coach 49 | confirmed |
| Mon | 15:20 | airport - venue (arrivals 15:00-17:00) | 14 | minibus 20 | confirmed |
| Mon | 21:05 | arrival outside a window | 2 | taxi | agree with organizer |
| Fri | 13:30 | trail - venue | 42 | coach 49 | before Shabbat |
| Sun | 9:00 | venue - airport | 42 | coach 49 | to confirm |
| Meal | Time | Thu | Fri | Sat | Notes |
|---|---|---|---|---|---|
| Breakfast | 7:45 | 42 | 42 | - | incl. 3 vegetarian |
| Packed lunch for the trail | 7:45 | 42 | 42 | - | packed at breakfast |
| Dinner | 19:00 | 42 | - | - | coffee with plant milk |
| Shabbat dinner | 19:00 | - | 42 | - | cooked before Shabbat |
| Kiddush after prayers | 10:30 | - | - | 42 | cake and drinks |
| Shabbat lunch | 12:30 | - | - | 42 | cholent from the plata |
| Seudah shlishit | before havdalah | - | - | 42 | fish and salads |
| Total portions | 126 | 126 | 126 | ||
| No. | Item | Per person | For 42 | Served | Notes |
|---|---|---|---|---|---|
| 1 | Challah | 1 per 4 | 11 + 2 spare | on the table, with salt | |
| 2 | Wine and grape juice | - | 2 + 2 bottles | on the table | for kiddush |
| 3 | Fish balls | 1 pc | 45 pcs | to the table | separate plates, before meat |
| 4 | Chicken soup with noodles and shkedei marak | 300 ml | 13 l | buffet | |
| 5 | Sesame chicken schnitzel | 180 g | 8 kg | buffet | raw weight |
| 6 | Roasted vegetables, potato wedges | 200 g | 8.5 kg | buffet | |
| 7 | Matbucha, chatzilim, hummus | 3 kinds | 3 x 1.5 kg | buffet | |
| 8 | Chocolate sponge cake | 1 slice | 2 trays | dessert | parve |
| Room | Floor | Beds | Who | Notes |
|---|---|---|---|---|
| 101 | 0 | 2+1 | family | baby cot |
| 102 | 0 | 1+1 | participants | Shabbat: no elevator |
| 108 | 0 | 1 | mashgiach | next to the kitchen |
| 112 | 0 | 2 | participants | key instead of card |
| 201 | 1 | 1+1+1 | madrichim | |
| Product | Qty | Source | Kashrut | Status |
|---|---|---|---|---|
| Glatt beef (cholent) | 5 kg | kosher supplier | hechsher | delivered |
| Glatt chicken | 14 kg | kosher supplier | hechsher | delivered |
| Challot | 26 pcs | kosher bakery | hechsher | ordered |
| Mayonnaise | 2 l | shop | list, p. 61 | bought |
| Rapeseed oil | 10 l | shop | mark on the pack | bought |
| Grape juice | 4 l | kosher wholesaler | hechsher | on the way |
| Item | Format | Qty | Languages | Needed by |
|---|---|---|---|---|
| Day plan for room doors | A4 | 20 | HE / EN | Thursday |
| Shabbat menu card | A5 | 12 | HE / EN | Thursday |
| Signs: dairy / meat / parve | A6, laminated | 30 | HE / PL | before arrival |
| Name badges | 85 x 55 mm | 42 | EN | before arrival |
We plan Friday backwards from candle lighting: back from the trail, platas, eruv.
We group arrivals into time windows. Arrivals outside a window are agreed with the organizer.
Portions for every meal. Colors: blue - dairy, pink - meat, green - parve.
We count quantities per person and round up to whole pieces and packs.
Rooming list for the hotel - no personal data, with what matters on Shabbat.
Every product checked: a hechsher or an entry on the kosher list.
Texts for guests in Hebrew and English, kitchen signs also in Polish.
Sample data. The layout is the one we use with organizers.
Details
Questions from partners
Do you work without taking over our client?
Yes - that is the whole model. You own the relationship; we deliver on site.
Can you quote only part of the service, e.g. the kitchen?
Yes. Tell us what you need and we will quote exactly that.
Who is the organizer towards the participants?
You are. We provide our services to you under our agreement and invoice you, not the participants.
What size of events do you handle?
Events are usually 35-150 people; our largest Jewish event so far had about 170 guests.
Which languages do you work in?
Polish, English and Russian; a Hebrew or Ukrainian speaker on site on request.
Practical guides
Kosher catering for a group in Poland and Europe - what to check before you sign
Five things that decide kosher meals for a group: the standard, the mashgiach, products, the venue and the price. With a contract checklist and…
Kosher food for a group in the mountains: from dawn to dinner
How to feed a group that hikes for several hours every day: hot drinks from dawn, packed food for the trail, a filling dinner and Shabbat without the…
Shabbat for a group in a hotel without a kosher kitchen - 10 things to agree with the hotel
What to settle with the hotel before the contract so the group's Shabbat runs smoothly: kitchen, power, water, lights, key cards, hall, candles and…
Partners
Let's talk about your next group or event
Send us the dates, the number of guests and the part you want us to deliver. We reply usually within 24 hours.
Talk to usWe correspond in English, Polish and Russian.